5 Ways Compliance Manager Supports Cybersecurity Best Practices in Healthcare

You already know that cybersecurity isn’t just IT’s responsibility; it’s a core part of compliance. But turning best practices into daily habits across your organization can be easier said than done. 

Our recent Cybersecurity webinar explored practical ways to strengthen your organization’s cybersecurity and HIPAA compliance by building safer password practices, enabling multi-factor authentication, spotting phishing attempts, and keeping systems up to date. 

This follow-up guide takes that conversation one step further: showing how Compliance Manager helps you operationalize those same cybersecurity safeguards and tie them directly to HIPAA and industry frameworks. 

Learn five ways that Compliance Manager supports administrative, technical, and physical safeguards, as well as broader industry best practices. 

1. Administrative Safeguards

Strong governance begins with administrative safeguards that set the foundation for cybersecurity. These safeguards establish the policies, procedures, and oversight structures that guide how an organization manages risk, protects information, and responds to emerging threats.  

By defining clear roles, responsibilities, and accountability measures, administrative safeguards ensure that cybersecurity isn’t just a technical issue, it’s an organizational priority supported by leadership and embedded into everyday operations. 

Risk Analysis & Management 

• • • Compliance Manager includes a dedicated Risk Assessment module designed to meet HIPAA Security Rule requirements. 
    • Organizations can document vulnerabilities, track mitigation steps, and ensure compliance through repeatable, auditable workflows. 

Policies & Procedures 

• • • Our Policy Management module centralizes HIPAA, compliance, and cybersecurity policies. 
    • Provides version control, accessibility, and review reminders to maintain up-to-date governance. 

Workforce Training 

• • • Training can be assigned, tracked, and reported directly within Compliance Manager. 
    • Includes HIPAA and FWA basics plus the flexibility to deliver role-based security awareness training (e.g., phishing, ransomware). 

Incident Response Plan (IRP) 

• • • Our Document Center and Risk Management modules help manage and store IRPs. 
    • Supports OCR breach notification workflows and facilitates tabletop readiness exercises.  

2. Technical Safeguards

Technology is at the heart of protecting patient data, and effective safeguards ensure that only authorized individuals can access, transmit, or modify sensitive information.  

Implementing strong access controls, encryption standards, and system monitoring practices helps prevent breaches and maintain data integrity. Regularly reviewing and updating these technical measures ensures that your organization stays resilient against evolving cyber threats and compliant with industry regulations. 

Access Controls 

• • • Enforce role-based access and minimum necessary standards through documentation in Compliance Manager. 
    • Supports implementation of MFA, strong passwords, and unique user IDs. 

Audit Controls & Monitoring 

• • • Compliance Manager helps organizations track audit readiness by documenting PHI access review processes. 
    • Provides tools to record evidence of monitoring and log review. 

Encryption & Device Security 

• • • Our platform enables policy enforcement for encryption of PHI at rest and in transit. 
    • Supports MDM and device policies through centralized documentation. 

Secure Communications 

• • • Store and manage telehealth, email, and messaging security policies to ensure HIPAA compliance.

3. Physical Safeguards

Even in a digital age, protecting the physical environment where data resides remains essential. Securing facilities, workstations, and devices helps prevent unauthorized access, theft, or damage to sensitive information.  

Best practices include controlled entry points, locked server rooms, secure device storage, and proper disposal of hardware and documents, all of which ensure that physical safeguards complement digital ones in maintaining patient privacy and data security. 

Facility Access Controls 

• • • Compliance Manager supports policy and procedure documentation for data center entry, visitor logs, and security protocols.

Workstation Security 

• • • Organizations can track workstation security standards, including screen positioning and auto-lock settings.

Device Disposal 

• • • Compliance Manager facilitates compliance with NIST media sanitization requirements by storing and monitoring disposal procedures.  

4. Common Cybersecurity Best Practices

Cyber threats evolve constantly, making it critical for organizations to stay proactive rather than reactive. Embedding cybersecurity best practices into daily operations through continuous training, regular risk assessments, and consistent policy enforcement helps build a culture of awareness and resilience.  

When security becomes part of everyday behavior, organizations are better equipped to adapt to new threats and protect sensitive data with confidence. 

Compliance Manager helps healthcare organizations track and enforce leading practices, including: 

• • Zero Trust Architecture: Centralizing related policies and access audits. 
  • Email Security: Documenting filtering, authentication, and user awareness practices. 
  • Patch Management: Assigning accountability and tracking patching processes. 
  • Third-Party Vendor Risk: Managing BAAs and documenting vendor audits. 
  • Ransomware Preparedness: Storing backup procedures, network segmentation plans, and response playbooks. 
  • Penetration Testing & Scans: Housing test results and action items for ongoing review. 

5. Compliance Alignment

Cybersecurity is not only about protecting systems, but also about meeting regulatory expectations and demonstrating accountability.  

Aligning security practices with frameworks such as HIPAA, HITECH, and NIST ensures that safeguards are both effective and compliant. By mapping policies, controls, and procedures to these standards, organizations can reduce risk, streamline audits, and build greater trust with patients and regulators alike. 

Compliance Manager provides a single system of record to demonstrate alignment with: 

• • HIPAA Security Rule (administrative, technical, physical safeguards) 
  • HITECH Act (breach notification requirements) 
  • NIST Cybersecurity Framework (OCR enforcement alignment) 
  • 21st Century Cures Act (data security and information blocking compliance) 

Conclusion 

Cybersecurity requires vigilance, but it also requires structure. Compliance Manager enables healthcare organizations to go beyond manual tracking and fragmented documentation, providing a unified solution to strengthen safeguards, streamline oversight, and prove compliance. 

With Compliance Manager, cybersecurity best practices become actionable, measurable, and sustainable. 

See what Compliance Manager can do for you today.  

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